Code of Ethics for University Officers and Employees
FIU employees are subject to the State of Florida Code of Ethics for Public Officers and Employees (“Code of Ethics”) Chapter 112 (Part III) of the Florida Statutes.
The Code of Ethics strives to ensure that public employees conduct themselves independently and impartially, not using their offices for private gain. The Code of Ethics requirements generally consist of two types of provisions: 1) those prohibiting certain actions or conduct; and 2) those requiring that certain disclosures be made.
The actions that are prohibited center on:
- Acceptance and solicitation of gifts;
- Misuse of official position;
- Doing business with one’s agency; and
- Holding positions or entering into contracts that create or constitute a conflict between one’s personal interests and public duties.
University employees cannot solicit or accept personal gifts or benefits (loans, services, discounts) if: based solely on the understanding that it will influence their official action, or the employee knows or has reason to know that it is being given to influence his or her official action. Further, procurement employees and those designated by the University as a “reporting individual” cannot accept gifts greater than $100 or solicit any gifts for themselves or immediate family members from University vendors.
The Code of Ethics also prohibits disclosure of sensitive or confidential information acquired as part of the employee’s official duties for personal gain or for the benefit of any other person or business entity. The Code also prohibits employees to corruptly use or attempt to use their official positions.
Further, employees cannot do business with the University in their private capacity or through a business entity in which the employee, his or her spouse, or child owns more than a 5% interest except:
- When the awards is through a bid process that includes procedural safeguards;
- When an emergency purchase must be made (health, safety, or welfare concern must be documented);
- When the business entity is the sole source and there is full disclosure; and
- When the transactions do not exceed $500 in a calendar year.
Except for narrow exceptions, a University employee may not be employed or do business with any entity that does business with the University. Additionally, a University employee may not have or hold any employment or contractual relationship that would create a continuing or frequently recurring conflict between the employee’s private interests and the performance of his or her duties, or would impede the full and faithful discharge of the employee’s obligations to the University. These possible conflicts of interests’ relationships are addressed by the University through the required disclosure of outside activities.
The University Compliance Office and the Office of the General Counsel are available to respond to any employees’ ethical concerns and provide guidance.